Effective delegation is the hallmark of a good manager. It saves time, eliminates micromanaging, sharpens individual skills, makes people accountable and responsible, and keeps the team motivated. On the contrary, poor delegation displaces the purpose and reflects badly on the manager. Delegation is an art in itself; it needs to be served with logical rules and techniques. Here are 5 rules to rely on when you think of delegation next time:
Delegate but carefully
Effective delegation is not just about delegating responsibilities or shifting your work to someone else’s plate. It is your ability to select the right tasks and the right people to whom you could delegate those selected tasks to handle.
Don’t disappear after delegation
Delegation doesn’t mean you can wash your hands off the tasks that you just delegated. It is poor delegation. It is your responsibility to complete the tasks on time and within the budget. Your constant follow-up on the delegated tasks is needed but avoid micromanaging.
Draw up a process
Delegation should be systematic. The process, expectation, and the outcome should be documented and shared with the delegatees; it helps align everyone on the same line. To prevent delay in task completion, prepare a contingency plan, say for example if there is any absenteeism from sickness or any other reasons, someone should be ready to ‘step-in’ when required.
Make people accountable and responsible
You have to send out clear instructions to the delegatees on their responsibilities, objectives, time limit, and their authority over the tasks. Make sure you are available and comfortable to be approached by them. Be ready to answer their queries on the ongoing project or task. Frequent reminders about the completion date would help prevent delay.
Make a Celebration
Delegation means empowering your team members. It is a win-win situation wherein you win as a manager and your team members move up professionally and career wise. A project or task completed on time and within budget calls for celebration. Recognize the efforts of the team members by appreciation and rewards. Don’t forget to share the areas for improvement learnt from the project.